Town of Antrim – Board of Selectmen
Meeting Minutes
August 3, 2009
The meeting was called to order at 5:00 p.m. by Chairman of the Board of Selectmen Stephen Schacht in the Little Town Hall at the Antrim Town Hall.
Members Present: Steven Schacht, Gordon Webber, and Michael Genest
Staff Present: Neal Cass (Town Administrator)
Media Present: Michael Pon-The Villager.
1. Acceptance of the minutes of previous Board of Selectmen meeting.
VOTE: Selectman Webber moved that the minutes of the July 20, 2009 Board
of Selectmen meeting be accepted as printed. Selectman Genest
seconded the motion. There being no further discussion, Chairman
Schacht called for the vote. All members voted in favor and the
Chairman declared the motion carried.
VOTE: Selectman Genest moved that the minutes of the July 20, 2009 Board of Selectmen Non-public Session I be accepted as printed. Selectman Webber seconded the motion. There being no further discussion, Chairman Schacht called for the vote. All members voted in favor and the Chairman declared the motion carried.
VOTE: Selectman Genest moved that the minutes of the July 20, 2009 Board of Selectmen Non-public Session II be accepted as printed. Selectman Webber seconded the motion. There being no further discussion, Chairman Schacht called for the vote. All members voted in favor and the Chairman declared the motion carried.
2. Memorial Gymnasium Agreement Review
Selectmen reviewed the draft of the Memorial Gymnasium Agreement between the Town and the ConVal School District. They found it satisfactory and requested the Town Administrator to have Town Counsel review it. It was noted that an agreement for the use of Shea Field needs to be completed.
3. Review of revenue and expenditure reports through July 2009
The Town Administrator reviewed both the revenue and expenditure reports with the Board. Revenues are running slightly behind with a projection of a $79,000 shortfall by the end of the year. $30,000 is from the elimination of Shared Revenue and the remainder is from motor vehicle registration. With the new Cash for Clunkers program registrations are increasing dramatically so the hope is to make up most of the difference. Expenditures are running below budget in all departments with the exception of Police, which has been discussed previously, and Welfare. Not only are all other expenditures below budget, but a below what was spent in the same period last year. The savings in the expenditure offsets the estimated shortfall
in revenues.
4. Discussion of process for reviewing Road Agent applications.
The three Selectmen and the Town Administrator will each individually review each application and rate each candidate on the criteria as listed in the job description. The results will be used to determine which candidates will be interviewed.
5. Discussion of citizen raised issues.
The Board will visit the Bishops on White Birch Point Road to review their concern over the drainage.
Selectmen reviewed a request from the Wards on North Main Street concerning their water line which broke during the construction. It was noted that the line was not originally installed correctly. Selectmen felt some responsibility and will review the bill to determine what was an upgrade and what was actually just fixing the leak.
Selectmen determined that the entire intersection at North Main Street and Goodell Road as it now stands is in the Town right-of-way and wish to leave it the way it is.
6. Member Updates.
Selectman Webber is writing the article for the Limerick due on August 10. It will be reviewed by the entire Board before it is submitted.
Selectman Schacht will schedule a meeting with the Barsanti to review the solutions to their drainage issues. The Town Administrator will also attend the meeting.
7. Town Administrator Updates
The Police Station Advisory Committee will holds its public information meeting tomorrow night and will present their report to the Board at its next meeting.
8. Non-public Session – RSA 91-A:3 II (e) Legal
VOTE: Selectman Webber moved that the Board of Selectmen enter into Non-Public session under the provision of RSA 91-A:3 II (e). Selectman Genest seconded the motion. Chairman Schacht called for the vote. Selectman Webber, Schacht and Genest voted in favor and the Chairman declared the motion carried (3-0).
The Board entered Non-Public Session at 5:36 p.m. returning to open session at 5:44 p.m.
VOTE: Selectman Genest moved that the minutes of the just concluded Non-Public Session be sealed. Selectman Webber seconded the motion. There being no further discussion, Chairman Schacht called for the vote. All members present voted in favor and the Chairman declared the motion carried.
There being no further business, the Board decided by consensus to adjourn at 5:45 p.m. The next regular meeting will be Monday, August 17, 2009 at 5:00 p.m.
Recorder: Neal A. Cass
Date: August 6, 2009
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